Legal Document Version History
This page lists every version of each Clarence Legal user‑facing legal document. When a document changes, a new row is added with the effective date and a short summary of what changed. Historical versions remain accessible by request to legal@clarencelegal.ai.
For the latest live version of each document, see:
Privacy Policy
| Version | Effective date | Summary |
|---|
| privacy-1.1 | 2026-08-18 | Extends coverage to Clarence Business (clarencebusiness.ai): scope widened to both platforms, Clarence Business onboarding data described, advertising-measurement disclosure added (Meta pixel on public marketing pages, consent-gated, never in the logged-in Platform), cookie section updated to match. Brings the policy into force. |
| v1.0 | 2026-05-21 | Initial published version. |
| v0.2 (draft) | 2026-05-26 | Internal revision incorporating John's review: removed registered office from controller block, confirmed no statutory DPO, added Anthropic EU/UK residency note (Bedrock/Vertex), simplified Supabase entry, reframed transfers around UK/EU reciprocity, softened TRA wording to a pre-launch commitment, reframed retention as "target periods", removed postal address from contact. |
| v0.1 (draft) | 2026-05-21 | Internal first draft for John's review. |
Terms & Conditions
| Version | Effective date | Summary |
|---|
| tos-1.1 | 2026-08-18 | Extends coverage to Clarence Business (clarencebusiness.ai): Platform and Plan definitions widened, Business plan added (£19/month, card-up-front, cancel anytime). Brings the Terms into force. |
| v1.0 | 2026-05-21 | Initial published version. |
| v0.2 (draft) | 2026-05-26 | Internal revision incorporating John's review: removed registered office from preamble and §18, removed §7.2(c) anonymised-data carve-out (now aligned with the no-training promise), removed "read in full" line in §8.1, locked liability cap as drafted (§13.3) and added §13.5 noting enterprise orders may set a different framework, removed "copied to our registered office" in §17.2, removed the Clarence-side assignment sentence in §17.3. |
| v0.1 (draft) | 2026-05-21 | Internal first draft for John's review. |
Cookie Notice
| Version | Effective date | Summary |
|---|
| cookies-1.1 | 2026-08-18 | Activates the marketing/advertising category: Meta (Facebook/Instagram) pixel on public marketing pages only, consent-gated via the cookie banner, never inside the logged-in Platform. Cookie table to gain the pixel's entries before the tag is switched on. Brings the notice into force. |
| v1.0 | 2026-05-21 | Initial published version. |
| v0.2 (draft) | 2026-05-26 | Internal revision incorporating John's review: removed registered office from header; removed internal review flags now diarised as pre-launch tasks. |
| v0.1 (draft) | 2026-05-21 | Internal first draft for John's review. |
Acceptable Use Policy
| Version | Effective date | Summary |
|---|
| v1.0 | [LAUNCH DATE] | Initial published version. |
| v0.1 (draft) | 2026-05-21 | Internal first draft for John's review (no John comments on AUP — no v0.2 revision required). |
Data Processing Agreement (template)
| Version | Effective date | Summary |
|---|
| v1.0 | [LAUNCH DATE] | Initial published template for Enterprise Customers. |
| v0.2 (draft) | 2026-05-26 | Internal revision incorporating John's review: removed registered office from preamble; removed "Status of this document" paragraph and all [NEGOTIABLE] tags (§6, §7, §12, §14) so the template reads as a fixed position; softened §8 transfer risk assessment wording to match the Privacy Policy commitment. |
| v0.1 (draft) | 2026-05-21 | Internal first draft for John's review. |
Modern Slavery Statement
| Version | Effective date | Summary |
|---|
| antislavery-1.0 | 2026-09-01 | Initial published version. Voluntary Modern Slavery Act 2015 transparency statement (below the s.54 threshold; published by choice). John's approved text verbatim; approved and signed by John W. Hayward, Director. Six-section s.54 structure: organisation & supply chains, policies, due diligence, risk assessment, KPIs, training. Annual board review. Does not gate signup. |
| v0.1 (draft) | 2026-09-01 | SysAdmin first draft for John's review; superseded in full by John's own text. |
How versions are managed
- Each document is versioned independently. A change to one document does not bump the others.
- The current version of each document is set in
lib/legal/versions.ts in the repository — this is the single source of truth that the signup form, the Settings → Privacy panel and any re‑consent prompt read from.
- When a document is updated, we (a) draft the change, (b) get John's (or external counsel's) sign‑off, (c) bump the version in
lib/legal/versions.ts, (d) add a row to this page, (e) where the change is material, give existing users reasonable notice and (where consent is needed) prompt re‑acceptance on next sign‑in.
- Material vs non‑material is a judgement call we'll record on the change. Typos, formatting and clarifications are non‑material. New categories of data, new sub‑processors, changes to retention, changes to the liability cap or jurisdiction, and changes that affect users' rights are material.
Version v0.1 — first draft, prepared 2026-05-21.